All About Guest Welcome Bags!


Many of our clients at Save the Date Events are from out of state and have chosen Colorado for the beautiful mountains, fresh clean air and big blue skies. The guests who will travel far and wide to attend your Colorado wedding would love a Colorado welcome bag upon check in at their hotel. The Welcome Bag gained popularity more recently due to the increase in destination weddings, but are commonly given to guests if many of them are traveling great distances to a wedding. Couples should take advantage and offer a warm welcome to guests, as well as set the tone for your wedding weekend’s series of events.

The cost of offering welcome bags can be curbed in a couple ways; you can find out if many friends are sharing a room and double-stuff just one welcome bag for them to share. Also, remember you do not need to make one welcome bag per guest, but rather one welcome bag per room. Many hotels will assist in handing these bags out as your guests check-in, or they will deliver the bags directly to the guest’s rooms for a nominal fee. Include essentials that will make their stay more comfortable such as bottled water and a small snack. Also include your wedding weekend itinerary, with times and locations of where the happy couple will be and any shuttle information they may need. It is also important to include an item or two that is locally made or grown, such as Izze Soda, made locally in Boulder Colorado. For Colorado brides, it is popular to include a reminder on high altitude tips. A hand-written thank you note should always be included in the welcome bag. Your professional wedding consultant will have many more ideas and suggestions.

Denver Engagement Photos – Betina and Ken

engagement photos

colorado engagement session

downtown denver engagement

denver engagement photos

I met Betina and Ken for the first time last year, right before the Holiday Season. The adorable bride is from Venezuela, and is marrying the charming Ken – who is from Michigan. This couple has been a delight to work with, from their creative and inspiring wedding menu with wine pairings, to their black tie affair to the very touching special moments to remember after the wedding. They both have creative ideas and input, and I am honored to be working with them on their June wedding at Boettcher Mansion. Stay tuned for more beautiful pictures from Sharber Photography.

Gabriella Cavalli
Denver Wedding Planner

Seating Chart or Seating Cards?

wedding seating chart

What’s the difference between seating cards and a seating chart for your wedding? Does it matter?

First, ask yourself a series of question to help determine what your best option is:

Are you serving a plated meal with various selections for your guests to choose from?
If so, steer clear of the seating chart because you’ll need to distinguish their selections on the seating card for the servers or catering staff. A special ribbon color, paper color or other marking on the seating card is a simple way to show the guest’s dinner choice.

Do you have limited seating, or the exact number of tables you’ll need for your guests?
If so, you’ll need to consider some kind of table chart or seating cards because your wedding guests will usually leave a seat or two open at their tables and that can’t happen if you are limited.

Are you only reserving a few tables for your guests?
While we don’t recommend this option, some brides and grooms don’t want to deal with seating details. If you have open seating, you want to make sure your parents and grandparents sit closest to you which means you will need to have a few reserved signs at those tables in advance. It is also important to reserve a table or two for your bridal party and their guests.

There are other questions and circumstances for seating cards vs a seating chart but these are a few of the most important considerations.